Planning a Funeral Step by Step

Planning a funeral is not difficult. Contact your local funeral directors and they will help you as much or as little as you like. Funeral directors are very helpful and used to coping with death and bereavement. Don’t be afraid to ask lots of questions and take your time. Planning a funeral can be a very stressful time, but it is their job to guide you through it.

Make a checklist of the things you would like to arrange yourself and it will be straightforward.

We have put together what you need to do in 12 easy steps.  Each step below has advice on what to do and useful links to help you. 

1.  Funeral Directors and Costs

2.  Burial or Cremation - Choose a Casket and/or Urn

3.  Choose Priest, Minister or Celebrant

4.  Order flowers

5.  Choose Music

6.  Choose Poetry and Readings

7.  Order of Service Sheets

8.  Arrange Transport

9.  Inform family and friends

10.  After the Service - Room, Catering

11.  Send Thank You Cards

12.  Scattering the Ashes

Use our free printable checklist so you don't forget anything.  

Please be aware that my career took place in the UK and I now live in Australia. This advice is correct for planning a funeral in those countries, but may be slightly different where you live. Ask your doctor, funeral director or solicitor for help if you are not sure.

white rose for a funeral

1.  Funeral Directors and Costs

Choose a funeral director and decide on what sort of service your loved one would have wanted.

  • Is a religious service appropriate or would they have preferred a celebration of their life with a celebrant?
  • Did they make a will and specify what their wishes were?

There is no need to fret or panic. The funeral director will guide and support you every step of the way. They will explain all the options you have. They come to the home or hospital within a few hours and the loved one usually goes to a chapel of rest.

The average funeral cost here in Australia starts at about AU$6000, so cost may be an issue.

Ask your funeral director what the payment options are. You might be able to pay in installments.  There are some suggestions for keeping down costs later on this page.  

2. Burial or Cremation for your Loved One? 

Is it to be a burial or a cremation? 

  • Some families have a formal church service and burial.
  • Some have a church service followed by a short ceremony at a crematorium.
  • Some only have the service at the crematorium.
  • Others have a celebration of life service in a setting less formal than a church. Many undertakers have rooms for these. Then only close family members go to the crematorium or goodbyes can be said in the funeral home.

Read More about the Costs of Burial vs Cremation.

  • Choose your coffin or urn

Did you know that you are not obliged to buy your coffin or casket from the funeral home? 

Save Money by Choosing a Casket or Urn Online

Easily Order Your Casket Flowers and Complete Funeral Flower Packages Online

3. Planning a Funeral - Priest, Minister or Celebrant?

If you have a priest or a minister, they can arrange the service for you. They can advise on music, hymns, psalms or readings. But again, if you are able, choose something personal to you and your loved one. It will make the service more meaningful and special as a way of saying goodbye.

The funeral director will also have lists of celebrants for you to choose from. A celebrant is also very experienced and can organise the service for you. He or she will discuss options with you and let you choose. You can include songs, poems, readings. Some people even show photo presentations or videos of the loved one these days.

See below for our recommendations for music and poetry. 

The funeral director of your choice can arrange everything for you if you wish.

Cars, flowers, the venue, catering.

Even if you choose for them to do everything, do get involved with selecting the flowers, the coffin and the arrangements. It will make the ceremony much more personal for you, and you will be glad you made the effort.

4.  Planning the Funeral Flowers

An easy way of choosing the flowers is to do it online.

The image above is for Kremp Florist in the USA who do complete funeral packages in various different colours and styles.   

We have put together a selection of the best funeral flowers available online in the USA here.  

Click here for our choices of the best in funeral flowers for children and babies.

5.  Choose Beautiful Funeral Music

Choose your funeral music from the following pages of suggestions:

Funeral Hymns

Songs for Funerals

Funeral Music - Classical, Instrumental and Choral

It is your loved one, so try to be involved in choosing what they would have liked. You can choose flowers, caterers, poems, readings. You can even write down your own thoughts and feelings and read it at the ceremony or get someone else to read it for you.

6.  Select Meaningful Funeral Poems

You are likely to receive funeral messages from family and friends and you could read some of these at the service. You will probably want a few poems or readings too.  

Have a look at some of our suggestions for funeral poems.

7. Order of Service Sheets

Once you have decided on the music and the readings you can arrange the order of service sheets.  Funeral directors and celebrants have examples of these to choose from, and they can produce these for you. 

Or sometimes these are produced by a family member or friend who is used to using a computer.

8.  Planning Funeral Cars

Decide what you want to do about the funeral cars. The funeral directors will arrange transport of your loved one, and they can also arrange cars if you need to transport visiting family and friends.  But funeral cars are not always used these days. Family members will often use their own and ferry everyone to the service.

9.  Inform Family and Friends

The funeral director or hospital often give out lists of who to inform when someone dies.

It can be a busy time – all close family and friends have to be informed. There is a lot of coming and going. Phones are usually busy.

It can be therapeutic to get involved in all of this. It helps to pass those painful early days quickly and you will feel proud that you are coping. But don’t be afraid to ask for help and let the funeral directors take on the responsibility for those tasks which are too much for you.

The funeral director will also help you put a notice in the local paper. They will give you suggestions about the wording and arrange it all for you.

10.  After the Service or Celebration of Life

Some families choose a venue for a meal following the service. Some like to have caterers at their home or church hall. Sometimes there is a room at the crematorium.

Or you could go somewhere cheerful where the loved one liked to spend time, perhaps the golf club or local restaurant.

Ring around and ask what arrangements each venue has for funeral food. You will need to work out approximately how many people you expect to come, and don’t forget to take the food into account when working out the funeral cost.

Thank You Messages

Many people like to send thank you cards to those who have attended the funeral, and those who couldn't come but sent flowers or cards.  

If you're having trouble knowing what to write, we have put together some pages of sample messages and notes for you to use as inspiration: 

Simple Condolence Thank You Notes for Friends

Bereavement Thank You Notes for Family, Friends and Colleagues

We have created our own range of funeral thank you notes, which you can buy in any quantities from single cards to multiples, and you can have them sent to multiple addresses anywhere in the world. You can also personalise some of the designs with a photo and dates of your loved one's life.  

Sales of the cards below help to keep this site going.  You get a discount for bulk purchases. Thank you for your support.  

Find out more about these beautiful photographic sympathy cards here.  

Planning a Funeral - Scattering the Ashes

Other decisions to make are whether to have the ashes at home in order to scatter them in the loved one’s favourite place, or to arrange a formal plaque at the crematorium. Everyone has their own ideas about this, and the loved one may have made that decision themselves about where they would like to rest.

See our ideas about memorable ways of scattering the ashes. 

Another idea is to plant a memorial tree and scatter the ashes around the tree.  Read about planting memorial trees here.  

Click here to print out a check list of everything to do. 

A surprising number of people these days like to arrange their own funerals before they die.  Read more here about making your own funeral arrangements.  

> Planning a Funeral

Sales from our pages result in a small commission to us which helps us to continue our work supporting the grieving.  

Memorial Magnolia Tree

The Magnolia is one of the earth's oldest plants, with a spectacular flower which dates back 95 million years.  What a beautiful specimen to commemorate a life. 

These trees are grown by the foremost magnolia nursery in the country and they will send a variety most suited to the recipient's climate. 

The flowers in spring will bring joy to the bereaved and help to heal their heart.

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